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Procurement

Current contract opportunities

Invitation to Tender: Reference: C23-0262-1860
Contract Title: Marine Recorder Online development continuation

Background to Project

This contract aims to build upon the initial minimum viable product (MVP) release of the “Marine Recorder Online” multi-organisation cloud-based benthic data management (and analysis) solution. Currently under contract for initial development until March 2024, the initial MVP is expected to be released by 31st March 2024. It is therefore intended that this contract will provide ongoing improvements including implementing tweaks to existing functionality and developing new functionality, as prioritised and agreed by the Marine Recorder Steering Group, comprised of the public and third sector organisations that hold tenancies within the application (henceforth ‘custodians’).

Next Steps

If interested in this project potential bidders are invited to download the following documents within the zip on Contracts Finder and complete the acceptance form of our terms and conditions attached to the invitation to tender letter (ITT).

• Invitation to Tender letter (ITT) - Proforma Form to be completed
• Instructions for Tenderers (submission of bids) PS4a
• Annex A
• JNCC General terms and conditions
• JNCC Quality Assurance Policy
• Conflict of Interest Declaration

Timetable

  • Date for return of tender: Thursday 22 February 2024 @16:00 hours GMT
  • Proposed start date: Monday 1 April 2024
  • Proposed end date: Tuesday 31 March 2026

 

Providing Goods and Services

We follow the main principle of utilising combined common contract areas within the Crown Commercial Service (CCS) as directed by the Efficiency and Reform Group within the Cabinet Office, and practiced by our parent department Defra and its associated executive agencies.

When a procurement opportunity arises we follow, where appropriate, a hierarchy of supplier contracting:

  1. If a Crown Commercial Service contract exists then we will use this method of sourcing a supplier, taking advantage of the increased savings to be made through aggregated commercial procurement arrangements for core common goods and services.
  2. If no CCS contract exists it is preferred to combine our spending power with other executive agencies as members of a collaborative framework group.
  3. If the above options are not available we will then conduct a tender exercise.

 

Contracts Finder

Contracts Finder is a free online service for finding public sector contract opportunities and viewing contract awards and contract documents.  We are registered as a buyer and publish procurement opportunities through this service.

 

Sustainable Procurement

We are committed to the continuous improvement of our environmental performance, as part of our overall goal of implementing the principles of sustainable development in all areas of our work. Sustainable Procurement Policy 2007.

 

Terms and conditions of contract

The standard Terms and Conditions under which we let goods and services contracts are:

Potential suppliers will be advised which set of terms and conditions apply at the point of invitation to tender.

 

Small and Medium size Enterprises (SMEs)

The Government set a target for 25% of central government spend to go through SMEs by 2015.  We are committed, as part of the Defra network agencies, to support this and encourage SMEs to bid for our contracts.

 

Prompt Payment Policy

We are committed to paying our suppliers within 10 working days on submission of a valid and correctly presented invoice.  For more information see prompt payment of suppliers.

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